Assistant Bursar, UT Southern (Pulaski, TN)
Assistant Bursar, UT Southern (Pulaski, TN)Market Range 10The Bursar position is responsible for supervising, directing, managing and/or performing the cashier functions, student fee assessment, collections, distribution, and reporting of all tuition and other campus fees, and disbursement of all financial aid.
The position is responsible for developing and enforcing policies and procedures for the office and ensuring Bursar's Office activities are in compliance with University policies, state, federal, and other sponsoring agency regulations.
This position is responsible forthird party customer service, billing and reporting, 1098T preparation, accounting maintenance and problem solving, supervising and assisting customer service staff, merchant service functions, and website content.
This position also coordinates and performs technical and logistical interfaces for CAMS (Student Information System), IRIS SAP (UT Financial System) and MBS (Bookstore) with Information Technology Services (ITS) to support student account functions.
This position is also responsible for the coordination of the fee waiver process.
Currently, the Assistant Bursar has two employees reporting to the position.
Manage Bursar's Office functions Plan, direct, organize, and control the activities of the Bursar's office Oversight of assessment, collection, distribution and reporting of all tuition and fees, and room and board Review and ensure reconciliation of the cash, accounts receivable and clearing accounts are completed accurately and timely Perform daily cash analysis to ensure system transactions reflect bank activity Work with UT System and campus offices to resolve accounting errors Supervise billing and collections process Manage all student third party reporting and billing Responsible for the coordination of the fee waiver process Responsible for assessment, training and implementation of federal guidelines Ensure the Bursar's Office is in compliance with UT internal controls Coordinates and performs technical and logistical interfaces for CAMS (Student Information System), IRIS SAP (UT Financial System) and MBS (Bookstore) with Information Technology Services (ITS) to support student account functions Responsible for campus-wide merchant services functions Responsible for PCI (Payment Card Industry) compliance relating to Bursar functions Work with systems to map correct accounts from Sub ledger to General Ledger Adjust student withdrawals based on UTS refund schedule Requesting, disbursing, and reconciling federal funds Coordinate the campus Year End Closing each fiscal year end.
Assist departments with year-end reconciliations and postings as needed Prepare and coordinate 1098-T processing with System Administration Coordinate and release student refunds Monitor collection/ write off efforts Represent the Bursar's Office on committees as required Contribute and participate with programmatic projects, enhancements, and new policy Collaborate with Bursar's Office across the UT System and participate in meetings Reconcile Bank, Restricted funds, etc.
Request Federal Funds from G5 and appropriate correctly Monitor UTS Bursar web-page and update as needed Evaluate staff and provide adequate tools needed to complete their tasks, and other tasks as needed All other duties as assigned, including cross training
Qualifications:
The successful candidate will hold a Bachelor's Degree with Five Years experience in an office environment related to business or education.
The successful candidate will have:
Ability to learn and become proficient in various software programs including but not limited to CAMS Student Information System and IRIS SAP (UT financial system) Ability to be comfortable using additional software to interface between CAMS and IRIS posting processes Ability to analyze, interpret and prepare financial and technical reports Knowledge of accounting, cashiering, cash management, and accounts receivables principles, university policies, standards and procedures and federal and state laws Computer skills including Microsoft Office Suite and IRIS (SAP) Ability to supervise and train staff Possess outstanding interpersonal and community relations skills and the ability to communicate and work effectively with a diverse community Ability to use independent judgment to manage and impart information to a wide range of clientele Analytical skills required to research complex financial student accounts Ability to represent UTS Bursar's Office in meetings related to a new ERP financial platform (Oracle) scheduled to go live July 2024 and to learn and implement new processes as it relates to the office Knowledge of Federal and State regulations governing financial aid disbursements Communication and problem solving skills and a self starter who needs little supervision The preferred candidate will hold a Bachelor's Degree in Accounting or business related field with management experience.
The preferred candidate will have:
A working knowledge of accounting/auditing principles, practices and procedures Ability to examine and re-engineer operations and procedures, formulate policy, and develop and implement new strategies and procedures to improve efficiency Recommended Skills Accounts Receivable Analytical Auditing Billing Cash Management Curiosity Estimated Salary: $20 to $28 per hour based on qualifications.
The position is responsible for developing and enforcing policies and procedures for the office and ensuring Bursar's Office activities are in compliance with University policies, state, federal, and other sponsoring agency regulations.
This position is responsible forthird party customer service, billing and reporting, 1098T preparation, accounting maintenance and problem solving, supervising and assisting customer service staff, merchant service functions, and website content.
This position also coordinates and performs technical and logistical interfaces for CAMS (Student Information System), IRIS SAP (UT Financial System) and MBS (Bookstore) with Information Technology Services (ITS) to support student account functions.
This position is also responsible for the coordination of the fee waiver process.
Currently, the Assistant Bursar has two employees reporting to the position.
Manage Bursar's Office functions Plan, direct, organize, and control the activities of the Bursar's office Oversight of assessment, collection, distribution and reporting of all tuition and fees, and room and board Review and ensure reconciliation of the cash, accounts receivable and clearing accounts are completed accurately and timely Perform daily cash analysis to ensure system transactions reflect bank activity Work with UT System and campus offices to resolve accounting errors Supervise billing and collections process Manage all student third party reporting and billing Responsible for the coordination of the fee waiver process Responsible for assessment, training and implementation of federal guidelines Ensure the Bursar's Office is in compliance with UT internal controls Coordinates and performs technical and logistical interfaces for CAMS (Student Information System), IRIS SAP (UT Financial System) and MBS (Bookstore) with Information Technology Services (ITS) to support student account functions Responsible for campus-wide merchant services functions Responsible for PCI (Payment Card Industry) compliance relating to Bursar functions Work with systems to map correct accounts from Sub ledger to General Ledger Adjust student withdrawals based on UTS refund schedule Requesting, disbursing, and reconciling federal funds Coordinate the campus Year End Closing each fiscal year end.
Assist departments with year-end reconciliations and postings as needed Prepare and coordinate 1098-T processing with System Administration Coordinate and release student refunds Monitor collection/ write off efforts Represent the Bursar's Office on committees as required Contribute and participate with programmatic projects, enhancements, and new policy Collaborate with Bursar's Office across the UT System and participate in meetings Reconcile Bank, Restricted funds, etc.
Request Federal Funds from G5 and appropriate correctly Monitor UTS Bursar web-page and update as needed Evaluate staff and provide adequate tools needed to complete their tasks, and other tasks as needed All other duties as assigned, including cross training
Qualifications:
The successful candidate will hold a Bachelor's Degree with Five Years experience in an office environment related to business or education.
The successful candidate will have:
Ability to learn and become proficient in various software programs including but not limited to CAMS Student Information System and IRIS SAP (UT financial system) Ability to be comfortable using additional software to interface between CAMS and IRIS posting processes Ability to analyze, interpret and prepare financial and technical reports Knowledge of accounting, cashiering, cash management, and accounts receivables principles, university policies, standards and procedures and federal and state laws Computer skills including Microsoft Office Suite and IRIS (SAP) Ability to supervise and train staff Possess outstanding interpersonal and community relations skills and the ability to communicate and work effectively with a diverse community Ability to use independent judgment to manage and impart information to a wide range of clientele Analytical skills required to research complex financial student accounts Ability to represent UTS Bursar's Office in meetings related to a new ERP financial platform (Oracle) scheduled to go live July 2024 and to learn and implement new processes as it relates to the office Knowledge of Federal and State regulations governing financial aid disbursements Communication and problem solving skills and a self starter who needs little supervision The preferred candidate will hold a Bachelor's Degree in Accounting or business related field with management experience.
The preferred candidate will have:
A working knowledge of accounting/auditing principles, practices and procedures Ability to examine and re-engineer operations and procedures, formulate policy, and develop and implement new strategies and procedures to improve efficiency Recommended Skills Accounts Receivable Analytical Auditing Billing Cash Management Curiosity Estimated Salary: $20 to $28 per hour based on qualifications.
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